Email Record Retention Policy

Connecticut College’s email system is a delivery system for electronic communication. The automated system cannot discern differences between information of limited or transitory value and that of lasting value. The server is backed up daily and back-up tapes are retained for a maximum period of one month. Therefore, the email system does not provide the functionality or long-term storage capability required to maintain official records for the College.

Connecticut College faculty and staff should print copies of important documents and correspondence sent by email to be stored in relevant subject files or save the messages in a stable retrievable electronic format on a long term medium such as a CDR or DVD. Each office or department should have guidelines and retention plans that provide guidance to determine which documents and correspondence will be retained and for how long.

Approved 2005